Purpose
In the Purchase Order Detail page, the Close Purchase Order function empowers users to finalize and close purchase orders efficiently.
What can you do with it?
By utilizing the Close Purchase Order feature, users can effectively terminate purchase orders, ensuring no further inventory transactions occur against them. This is crucial for maintaining accurate records and inventory control.
How is it done?
Navigate to Purchase Order Detail
Access the specific purchase order you intend to close.
Initiate Closing Process
Locate the Close Purchase Order option on the page.
Input Required Information
Select a Closing Date using the Date Select option.
Tip: If left empty, the system will automatically use the current date and time.
Acknowledge Pending Items
Review the alert that states: "I Understand - There are pending inventory items in this purchase order that have not been received. Are you sure you want to close this Purchase Order?"
Confirm by checking the Checkbox next to the acknowledgment statement.
Finalize the Action
Confirm your intention to close the purchase order by proceeding with the action.
Important Considerations
Backdating is Limited: The closing date cannot be set prior to the last ordered or received date and time.
Acknowledge Pending Inventory: Ensure you have addressed any pending inventory that hasn't been received before closing the order.
Best Practices
Verify All Items: Always double-check pending inventory items to avoid any discrepancies post-closure.
Timely Closures: Regularly manage and close purchase orders promptly to maintain an up-to-date inventory system.
Document Changes: Keep a record of all closed purchase orders for future reference and audit trails.