Purpose
On the Purchase Order Detail page, this functionality allows users to receive inventory effectively and ensure accurate records.
What can you do with it?
The Receive Inventory feature lets you confirm receipt of items listed in a purchase order, updating your inventory records. This ensures that stock levels are current, avoids discrepancies, and maintains production flow.
How is it done?
Review Available Inventory:
Amount Available for Receipt: Check this field to see what quantity you’re expecting.
Confirm Receipt:
Receive Remaining Inventory: Use this checkbox if you want to receive all outstanding quantities automatically.
Amount Received: Enter the quantity of inventory you’ve actually received.
Specify Inventory Details:
Inventory Unit: Choose the unit of measurement for the received items.
Batch: Select or define the batch of the received inventory, if necessary.
Location: Indicate where the inventory is stored by selecting a location.
SKU: Match the received items to the correct SKU.
Manage Lot Tracking:
Lot Tracking: Decide whether to create a new lot or use an existing one.
New Lot Name: Enter a name for a new lot, or leave blank for an automatic generation.
Inventory Management:
Inventory Tracking: Choose whether the inventory will be part of a new inventory item or an existing one.
New Inventory Name: Input a new inventory item name, or keep it auto-generated.
Finalize and Record:
Date: Set or adjust the receipt date, ensuring it’s not before the order date and time.
Status: Update the status to reflect the receipt’s current condition.
Important Considerations
Be sure to accurately enter the Amount Received to reflect the actual quantity.
Lot Tracking and Inventory Tracking are crucial for traceability; choose existing or new inputs wisely.
Ensure the Date is correct to maintain historical accuracy.
Best Practices
Double-check all entries before submission to reduce errors.
Regularly monitor the received inventory status updates for completeness.
Keep batch and SKU information consistent with your supplier’s records.
Use the Receive Remaining Inventory feature for efficiency with large shipments.